Terms & Conditions for Travelers

When you book a trip with Kim Schleicher (Kim Schleicher, et al) you will be deemed to have agreed to these Traveler Terms & Conditions.

Deposits and Final Payment

In order to confirm your booking with us, you will be required to pay a non-refundable deposit towards the total price of your trip. You may pay your deposit by credit card but final payment is payable by check only, 90 days before the start of the tour. If you wish to pay the final amount due by credit card a 3% transaction fee will be applied.

Passport, Visas and Other Travel Documents

For trips outside or your home country, you must have a valid passport and have obtained all other required travel documents (visas, permits, certificates etc.) for the countries you will visit during your trip. Your passport must be valid for at least 6 months beyond the end date of the trip.

It is your responsibility to ensure that you are in possession of all such required travel documents for your trip. We are not responsible if you are refused entry to a country because you lack the correct travel documents.

Your Details

For us to confirm your booking, you must provide this information: 

  • Full name (as it appears on passport)
  • Passport number
  • Copy/scan of passport photo page
  • Date of Birth
  • Dietary requests/restrictions
  • Any medical conditions, injuries or physical limitations that you want us to know about and/or which may affect your ability to participate fully in some aspects of the trip.

Requests for Roommate Matching

If you are traveling solo but do not want to pay the higher price for “single occupancy,” notify us at the time of booking. We will do our best to match roommates of the same gender in order to accommodate the request for the lower “double occupancy” rate.

However, if we are unable to match you with a roommate as of the due date for final payment, then you will be charged the double occupancy rate plus a “single surcharge” equal to 50% of the price difference between the single and double occupancy.  

Cancellation by Traveler

If you wish to cancel your booking, you may do so any time. If you cancel 91 days before the scheduled trip start date we will refund all amounts paid except for the initial deposit, which is non-refundable. If you cancel your booking 90 days or less prior to the scheduled trip start date (or if you fail to show up, or if you leave a trip prior to its completion for any reason), there are no refunds. Bookings are non-transferable.  We strongly recommend that you purchase travel insurance.

Cancellation by Tour Operator

We reserve the right to cancel any trip at any time and will refund all monies. If the trip is canceled, due to natural disaster, political instability or other disruptions and/or events beyond our control (“force majeure events”), or the operating of the trip would be unsafe or otherwise unviable and the trip is cancelled due to a force majeure event, the client will receive a refund equal to the monies paid less any costs incurred which are not recoverable.  We strongly recommend that you purchase travel insurance.

Health Certification

By booking a trip with us you confirm that you are mobile and in good general health, and capable of performing the activities contemplated for the trip you have booked. You also confirm that you are capable of caring for yourself during the trip, and that you will not impede the progress of the trip or the enjoyment of other travelers.

Third Party Operators and Yoga Instructors are Independent Contractors

We contract with Third Party Operators to provide all goods and services for your trip; and you understand that all Third Party Operators are independent contractor(s), and not our affiliates or employees. In selecting Third Party Operators, we do our best to seek out reliable suppliers and contractors to provide the necessary travel-related goods and services.  We will not be liable for any direct, indirect, consequential or incidental damage, liability, injury, loss cost or expense you may incur (including any claim relating to personal injury, illness, death, property damage or loss, delay or other inconvenience) arising out of or by reason of the acts or omissions of any Third Party Operator.

Assumption of Risk

You understand and assume the risks and hazards inherent in travel. These risks and hazards may include, without limitation, delays, injury, illness, death or other unanticipated events, and may be caused by force majeure events, the negligence of Kim Schleicher or other persons (including third party operators), the intentional and/or criminal conduct of others or other circumstances. Certain locations are remote and require additional travel time away from city centers and towns; as such, medical attention may not always be readily available or may be of inferior quality compared to what is available at home. Also, you may be visiting places where the political, cultural and geographical environment is very different than where you live, and in some cases, these differences may present increased risks and/or challenges. We use reasonably available information from the U.S. government, applicable foreign governments and reports from our contacts in planning each trip itinerary, and assessing the viability of each trip itinerary as the start date approaches. However, it is your responsibility to acquaint yourself with all available and relevant travel information for your destination and the nature of your itinerary. You acknowledge and agree that your decision to travel is made after having considered this information, and you expressly assume the personal risks involved with such travel.

Limitation of Liability and Release

You acknowledge and agree that Kim Schleicher shall not be liable for any direct, indirect, consequential or incidental damage, liability, injury, loss, cost or expense you may incur (including any claim relating to personal injury, illness, death, property damage or loss, delay or other inconvenience) arising out of or by reason of (i) the acts or omissions of any Third Party Operator or (ii) the negligence of any of the tour operators (iii) any acts or omissions of any other parties or (iv) force majeure events.

You release Kim Schleicher, et al. from any and all claims, liabilities, losses, expenses, damages, demands, actions, causes of action, lawsuits or sums of money of any kind arising out of, by reason of, resulting from and/or related to any trip you may book and/or participate in; and you understand and acknowledge that you are fully responsible for and expressly assume any and all risks, whether known or unknown, in connection therewith.

Arbitration

You agree that any dispute relating to your booking, the Traveler Terms & Conditions, the Agreement or any other issues relating to your trip (including any claim you may wish to assert relating to or arising out of your trip) shall be referred to confidential and binding arbitration in Helena Montana, by arbitrator(s) and pursuant to rules of arbitration subject to the mutual agreement of the parties. If the parties cannot agree on the arbitrator(s) and/or the rules of arbitration, arbitration may be compelled by petition to any court of competent jurisdiction in Lewis and Clark County, Montana. Any arbitration award shall be rendered in writing and may be entered and shall be fully enforceable as a judgment in any court of competent jurisdiction. The parties expressly waive their right to trial, including trial by jury. Each party shall bear its own attorneys’ fees and costs.

By booking a trip with the Kim Schleicher, you acknowledge that you have read and understand the Terms & Conditions outlined above, and agree to be bound by those Terms & Conditions.